If you’ve decided to implement a managed print services (MPS) program, there are a few important factors to consider. Many companies do not think about how an MPS program will impact document workflow and information management. Consider the following factors to avoid unhappy and unproductive employees.
The best way to print efficiently is to start with the printer itself. Finding the best model for your business needs ensures energy efficiency, reduces waste, and saves money. Start by assessing what you will be printing, how much you will be printing, and how many employees will be using the printer.
Ink jet printers are still the most popular, affordable, and versatile options on the market, although color laser printers have become much more cost effective. Look for high-efficiency and/or high-capacity models for mass printing.
Most people have had the experience of wanting to upgrade a piece of technology, but been unsure if it was worth the learning curve to use the new bells and whistles. This is even more true with business equipment when your staff needs to be able to get their work done. The new Xerox multi-function printers are so easy to use, you no longer have this dilemma.
Many businesses rely on managed print services (MPS) to keep things running smoothly. But what exactly are the primary benefits of having your printers managed? Let's take a look:
The Basics of MPS
MPS essentially take all the guess work out of your print and copy needs. Outsourcing your print services frees up your in-house personnel to focus on other areas, such as IT and operations. Your contracted print manager handles all of your equipment needs, from service and repairs to supply management.
Numerous businesses have benefitted from cloud document management systems. However, the healthcare industry in particular has a lot to gain from more effective document management.
Keep Up With Rapidly Growing Data
Healthcare facilities from small practices to large companies need to remain abreast with all the data coming in. Information about patients needs to be updated for every visit, and insurance information needs to be updated when needed.
Information is a huge industry. Financial, accounting and legal corporations deal primarily with information and how it can be managed. For this reason, advantageous technology related to document management has been introduced to make workloads easier.
Retrieval of Documents From Anywhere
One way electronic document management has changed numerous industries is the fact documents can be accessed from anywhere. Whether professionals need to access something from the office, at home or at a client’s location, crucial paperwork can be called upon when necessary.
Time is money, a fact which is especially true when you’re dealing with technology in the workplace. While tech is certainly designed to make life easier, there are some machines like multifunction printers that can sometimes seem like much more of a hassle. That is until a large printer manufacturing brand recently released a line of small business printers designed with workflow automation in mind.
These desktop printers have revolutionized convenience and efficiency in the workplace in several different ways, such as:
The simple answer is ‘No!’ While printers may traditionally have been a hang up to getting your work done in one fell swoop, this is no longer the case. Xerox’s new line of printers and multifunctional devices are equipped with new technology that is designed to streamline in ways that were previously only interesting notions.
Most businesses take their managed print services for granted. However, it can be worth it in the long run to conduct a comprehensive print assessment once in a while. This will show you exactly how you are using the system, so you can make improvements as necessary.
Managed print services (MPS) is a great way to get your printing under control and formulate a plan to stick to your budget. But what happens when you don’t have the resources for a to launch a managed print program. Cloud MPS is the next solution for small businesses.